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OrderseamAdmin view: every brand

PO inbox

Upload or forward a buyer's PO. Orderseam reads it and matches it to your catalog, you check it, and it goes to Shopify as a draft order.

PO inbox

Log in to see your brand's POs. We email you a 6-digit code, so there's no password to remember.

Log in with your email

New to Orderseam? Try the demo inbox or create your free account.

Orderseam admin

Set up your inbox

Welcome. Connect your Shopify store or upload your product list, and Orderseam reads in your products. Then upload a PO and see it matched, line by line.

  1. Account created
  2. Add your products: connect Shopify or upload a spreadsheetAbout 5 minutes
  3. Upload your first PO
Where do you sell?
Get your Client ID and secret from Shopify
  1. Go to dev.shopify.com and log in with the account that owns your store.
  2. Click Create app and name it Orderseam.
  3. Under Access scopes tick read_products, read_inventory, write_draft_orders and read_customers. Click Release.
  4. Click Install app and pick your store.
  5. Open Settings and copy the Client ID and Client secret into the boxes below.

Orderseam only reads your products, stock and customers, and makes draft orders. It never completes an order, charges anyone or changes your products.

Upload your product list as a CSV: a product export from WooCommerce, Squarespace, BigCommerce or Shopify works as it is. Or fill in our simple template (Product, SKU, Color, Size, Wholesale price, Retail price, Stock). Approved POs are saved in Orderseam as orders you can download or invoice.

Rather have our team do it?

Send us any old PO and we'll set up your inbox and email you the order it makes. Or try the demo first.

Contact us

Pick a plan to start

The first 30 days are free. Shopify adds Orderseam to your Shopify bill after that, and you can change or cancel your plan any time in Shopify.

See plans

Questions? Contact us. A real person answers.

This is the demo inbox. Sample POs from made-up brands that sell candles, food, beauty, pet supplies and clothing. Open one to see every line matched to that brand's products, fix the red lines and approve. Nothing here is saved or sent to Shopify.

Create your free accountBack to orderseam.com

Upload a PO

  1. 1Upload or forward the buyer's PO
  2. 2Check any red lines Orderseam isn't sure about
  3. 3Approve it into a Shopify draft order

In the demo, a PO you upload goes to our team instead: we read it against your products and email you the order it makes. You need a free account first.

POs

    Invoices

    See all+ New

    Make an invoice from an approved PO (open the PO, then "Make invoice"), or start a blank one. Download it as a PDF to send to the buyer.

      Your data is safe

      • Private to your brand. Only your team and Orderseam support can see your POs.
      • Draft orders only. Orderseam never completes an order, charges anyone or changes your products in Shopify.
      • You approve. Nothing goes to Shopify or to your buyer until you click Approve, unless you turn on Autopilot.

      Setup

        Want us to set something up for you? See setup packages.

        Autopilot

        When it's on, a PO goes straight to a Shopify draft only if: the buyer is ticked below, you forwarded it from one of your own addresses, nothing needs your call, the units add up, and it isn't a revised PO. Everything else waits here for you.

        When an item is short

        Orderseam checks your Shopify stock before every draft.

        Weekly summary

        Every Monday morning: open POs, orders by buyer, and unpaid and overdue invoices, with a CSV attached.

        Buyer shorthand

          Brands

          Each brand's catalog and stock are read from its own Shopify store, or for a brand not on Shopify, from its product spreadsheet. Open a brand to upload POs and set autopilot for it.

            Add a brand

            Approved POs become Orderseam orders the brand downloads as a spreadsheet or invoices. After saving, click "Load catalog spreadsheet" and pick its product export (Shopify, WooCommerce, Squarespace or BigCommerce) or a sheet with Product, SKU, Color, Size, Wholesale price, Retail price, Stock.

            Brand accounts

            People who signed up at orderseam.com/login/. Pick a brand to let them see its POs; until then they see "we're setting up your inbox".

              ← All POs

              Order lines

              Red lines are held out of the draft until you choose.

              Swipe the grid sideways to see every column.

              Approving creates a draft order in your Shopify. Nothing is charged or shipped, and you can still edit or delete the draft there.

              for QuickBooks, Xero, another store or your own records.

              Invoice

              Bill the buyer for this order with your own invoice number, terms and due date.

              Make invoice

              Original

              History

                ← PO inbox

                Invoices

                + Add client+ Create new invoice

                Recent invoices

                Clients

                  All invoices

                  ← All invoices

                  Add client

                  Client logo (optional) Client logo
                  Cancel

                  ← All POs

                  New invoice

                  Invoice

                  Your logo
                  From Saved for your next invoice.
                  To
                  Ship to
                  ItemQtyUnit priceTax %Amount
                  Invoice summary
                  Subtotal
                  Total
                  Paid
                  Balance due

                  Payments

                  Save the invoice first, then record what the store pays here.

                  Invoice total
                  Received
                  Pending

                    Email this invoice

                    Save the invoice first, then email it to the store from here.

                    Reminder dates

                      The usual schedule: 3 days before the due date, on it, then 7, 14, 30, 45 and 60 days after. Reminders go out at about 9am Central.

                      Reminder email Orderseam's wording

                      Write it once; it's used for every invoice's reminders. These words are filled in on the day each reminder goes: {pending_amount} {invoice_number} {due_date} {total} {received} {store_name} {brand_name} {po_number}

                        • •Tax. Leave it blank for "None". Wholesale orders are usually tax-free when the store gives you a resale certificate; put its number under "To" so it prints on the invoice.
                        • •Early-pay discount. Offering "2% off if paid in 10 days"? Write it in the invoice terms, and if the store pays early, take the 2% off with Discount.
                        • •Shopify's "Send invoice" on a draft order emails the buyer a link to pay now by card. Use this invoice when the store pays later on terms (like Net 30) by ACH or check.
                        • •