For beauty, skincare and personal care brands
Beauty orders by shade, scent and size, typed into Shopify for you
Salons, spas, pharmacies and boutiques order in PDFs and spreadsheets that mix shades, ml and fl oz, counts and cases. Orderseam turns each one into a Shopify draft order with every line matched to your variants, and flags anything it can’t be sure of.
Test it with one of your old POs
Create a free account and send us one beauty order you’ve already received. Our team reads it against your products and emails you the Shopify order it makes. No card, no contract, and your first 10 POs are free.
What your buyers’ POs look like
- Shades and scents as the buyer remembers them, sometimes misspelled
- Sizes in ml, fl oz, oz and g, with or without spaces and periods
- Counts such as 60 ct or 30 capsules
- Cases: “2 cs/24” on a lip balm or a mask
- A different price per size, and old prices from last season’s line sheet
A sample order, line by line
From a made-up PDF order from a shop to a made-up skincare brand. Each line shows what the buyer wrote, what Orderseam put on the Shopify draft order, and why.
| Buyer wrote | On the draft order | Result |
|---|---|---|
3101 | Dew Skin Tint | Fair | 6 | $21.00 | Dew Skin Tint / Fair / 30 ml × 6 | Matched No size written, but the tint only comes in 30 ml |
Lip Balm Trio | 2 cs/24 | Lip Balm Trio × 48 | Fixed 2 cases of 24 is 48 units |
3104 | Body Wash | Eucalyptus | 8oz | 12 | Botanical Body Wash / Eucalyptus / 8 fl oz × 12 | Fixed “8oz” on a liquid sold in fl oz means 8 fl oz |
3102 | Rose Hip Face Oil | 1 oz | 6 | Not added | Flagged for you 1 oz isn’t a size you sell; never converted to 30 ml |
3104 | Body Wash | Unscented | 8 fl oz | 12 | $9.00 | Added at your price, flagged | Flagged for you PO says $9.00, your wholesale price is $8.00 |
Nothing goes to the buyer until you approve the draft. Flagged lines wait for you, and you can fix any line before you approve.
What Orderseam handles
- Shade, Scent and Size options under whatever names your store uses
- ml, fl oz, oz, g and counts, matched as written and never converted to a size you don’t sell
- Cases as units, or as a case-pack variant such as 12 Pack
- A different wholesale price for each size, and price differences flagged for you
- Lot numbers and expiry dates written on a PO are carried onto the draft order and invoice
It works with POs as PDFs, Excel, Word or CSV files, email text and phone photos, and alongside the wholesale or B2B app you already use. From an approved order it can also make the Net-terms invoice and send payment reminders. See how it works.
What your store needs
Products with options such as Shade, Scent and Size, a SKU on each variant and your wholesale prices. A case pack can be its own variant. Our team sets up the matching with you, including the nicknames your buyers use.
Not handled yet
- Testers or free goods at $0 aren’t treated specially yet; a note asking for testers stays on the order for you.
- Tracking lots and expiry dates in your stock. Lots written on a PO are copied onto the order, not tracked.
- EDI orders from big-box retailers.
Anything Orderseam can’t read with confidence is flagged for you, never guessed. The full list for every category is on our home page.
How we test it
Our beauty test PO is a typed PDF: 11 order lines with shades, ml and fl oz, a case of 24, a misspelled scent, a shade the brand doesn’t make and a wrong price. All 11 match today. It’s our own test set of made-up orders, rerun on every change, not customer results. Read more about how we test.
Common questions
- Will Orderseam convert 1 oz to 30 ml?
- No. A size you don’t sell is flagged for you, never converted, because a converted size can put the wrong product on the order. The one exception is “8oz” on a liquid you sell in fl oz, which is read as 8 fl oz and shown as fixed.
- Can it handle cases of 12 or 24?
- Yes. “2 cs/24” becomes 48 units, or two of your case-pack variant if you sell cases as their own variant.
- What about testers?
- A note asking for testers stays on the order for you to handle. Testers at $0 aren’t added automatically yet.
Send one old PO, get your order back
Create a free account and send us one beauty order you’ve already received. Our team reads it against your products and emails you the Shopify order it makes. No card, no contract, and your first 10 POs are free.